The New Mail Desktop Alert only shows for the last e-mail received so when you’ve received multiple new e-mails across folders it still might be a bit hard to immediately locate them. This has actually always been the case with any version of Outlook. Outlook 2003 has a new action rule for this; display a specific message in the New Item Alert window.
As an example we are again going to create a generic rule with no conditions and just the action to display the New Item Alert window. You can of course set conditions and exceptions as desired and note that, since Outlook 2003 SP1, rules get executed after Junk E-mail filtering so the New Item Alert window won’t get polluted with Junk E-mail.
- Tools-> Wizards and Alerts… (press OK if you get an HTTP warning)
- Button New Rule…
- Select “Start from a blank rule” and verify that “Check messages when they arrive” is selected
- Press Next to go to the Conditions screen
- Verify that no condition is selected and press Next
- A warning will pop-up stating that this rule will apply to all messages. Press “Yes” to indicate that that is correct
- Select the action “display a specific message in the New Item Alert window”
- Type your specific message (this is handy if you create more than one rule that displays the New Item Alert window so that you can easily distinguish between them)
- Press Finish to complete the rule
- If needed move the “display a Desktop Alert” rule all the way to the top
This article was originally posted at http://www.howto-outlook.com